Sturgeon Bay Historical Society - Office Manager

Send your resume and cover letter to Nicole at info@sturgeonbayhistoricalsociety.org

 

Office Manager Job Description – October, 2025

General Description: This part-time, hourly position will provide support to the Executive Director, Granary Events Manager and the Board of Directors. This person will occasionally interact with the public. The ideal candidate is self-motivated, enjoys balancing a variety of tasks, and is willing to jump in and help as needed with a can-do attitude.

Duties:

Administrative Related

  • Assist with membership/donor outreach and renewal programs

  • Oversee communication activities with members/donors (thank you notes, etc.)

  • Input, manage, and complete missing data in the various database systems

  • Become self-sufficient with the Little Green Light software program, including data input, creation of letters/notes, reports creation, etc.

  • Develop a user manual for the Little Green Light program

  • Oversee mailings, including label making and finding volunteers to assist

  • Oversee management of office supplies including printer management 

  • Assist with compiling and copying Board packets for meetings 

  • Schedule and set up in-person and Zoom meetings 

  • Establish and maintain an Google Drive (electronic) and paper filing system

  • Collect mail from the Post Office

  • Run occasional job-related errands

  • Answer phones and interact with visitors to the office and/or Granary

  • Routine light cleaning

Finance Related

  • Bookkeeping – Accounts Payable, data entry, and cash accounting 

  • Ability to work in Quickbooks accounting software

  • Oversee and monitor the PayPal system  

  • Input donation data accurately 

  • Document, file, and submit invoices and payments made 

Programming Related

  • Update information on the website

  • Assist with programs and special events at the Granary, as needed

  • Assist with activities to promote the programs and special events (creating flyers, contacting media, social media posts, etc.)

  • Understand and assist with PayPal point of sale system for purchases and donations

The duties outlined above are not all-inclusive and are a representation of the scope of duties required.

Skill Set Required:

  • Self-motivated and able to work with minimal direction

  • Proactively problem solve and identify areas that require administrative attention

  • Ability to multi-task and prioritize activities to ensure deadlines are met

  • Effectively communicate with the public, members, donors, staff, and the Board of Directors

  • Strong Microsoft Office skills (Word, Excel, PowerPoint)

  • Strong Google Drive skills

  • Quickly master new software, database management programs, basic website management, social media, etc.

  • Strong attention to details, including communications activities, database management, special event activities, etc.

  • Ability to project a positive attitude that enhances the image of the organization

  • Willing and able to take on ad hoc tasks, assignments, activities, etc.

  • Ability to type 50 words a minute

  • Ability to lift 40 pounds

  • High school degree or equivalent required

  • Driver’s License required to pick up mail, run errands, etc.

Specifics of the Job:

  • Part-time (10-15 hours per week, as needed), year-round position

  • Flexible hours 

  • $20 per hour pay

  • Occasional need to work weekends (with advance notice) to support special events and programs 

  • Own transportation required

  • Schedule will be determined in discussions with Executive Director

Please submit your resumé to: info@sturgeonbayhistoricalsociety.org