Sturgeon Bay Historical Society - Administrative Assistant

 

General Description:
This part-time, hourly position will provide support to the Executive Director, Director of Operations, and the Board of Directors. This person will occasionally interact with the public. The ideal candidate is self-motivated, enjoys balancing a variety of tasks, and is willing to jump in and help as needed with a can-do attitude.

Duties:

Administrative Related

  • Assist with membership/donor outreach and renewal programs

  • Oversee communication activities with members/donors (thank you notes, etc.)

  • Input, manage, and complete missing data in the various database systems

  • Oversee and monitor the PayPal system  

  • Become self-sufficient with the Little Green Light software program, including inputting data, creating letters/notes, creating reports, etc.

  • Develop a user manual for the Little Green Light program

  • Oversee mailings, including label making and finding volunteers to assist

  • Oversee management of office supplies

  • Assist with compilating and copying Board packets for meetings 

  • Schedule and set up in-person and Zoom meetings 

  • Establish and maintain an electronic and paper filing system

  • Collect mail from the Post Office

  • Run occasional job-related errands

  • Answer phones and interact with visitors to the office and/or Granary

Marketing Related

  • Update information on the website

  • Assist with educational programs and special events at the Granary, as needed

  • Assist with activities to promote the educational programs and special events (creating flyers, contacting newspapers, social media posts, etc.)

  • Research and set-up a credit card processing system

  • Research and set-up an onsite donation system

The duties outlined above are not all-inclusive and are a representation of the scope of duties required.


Skill Set Required:

  • Self-motivated and able to work with minimal direction

  • Proactively problem solve and identify areas that require administrative attention

  • Ability to multi-task and prioritize activities to ensure deadlines are met

  • Effectively communicate with the public, members, donors, staff, and the Board of Directors

  • Strong Microsoft Office skills (Word, Excel, PowerPoint)

  • Quickly master new software, database management programs, basic website management, social media, etc.

  • Strong attention to details, including communications activities, database management, special event activities, etc.

  • Ability to project a positive attitude that enhances the image of the organization

  • Willing and able to take on ad hoc tasks, assignments, activities, etc.

  • Ability to type 50 words a minute

  • Ability to lift 40 pounds

  • High school degree or equivalent required

  • Driver’s License required to pick up mail, run errands, etc.

Specifics of the Job:

  • Part-time (8-10 hours per week, as needed), year-round position

  • Flexible hours 

  • $20 per hour pay

  • Occasional need to work weekends (with advance notice) to support special events/educational programs 

  • Own transportation required

  • Reports directly to the Executive Director

The Sturgeon Bay Historical Society Foundation is an equal opportunity employer without discrimination on age, gender, and race, disability or any other characteristics protected by law. All qualified applicants will be considered for employment. Reports to the Executive Director.

Please submit your resumé to: info@sturgeonbayhistoricalsociety.org